![]() ![]() When the retention settings are to retain and delete: Items that are modified with retention labels that don't mark items as records don't create copies in the Preservation Hold library, but do when items are deleted. In the explanations that follow, modified content is moved to the Preservation Hold library for retention policies, and retention labels that mark items as records (and the content is unlocked). The retention label marks items as a regulatory record, which always prevents the item from being edited or deleted.Īfter retention settings are assigned to content in a OneDrive account or SharePoint site, the paths the content takes depend on whether the retention settings are to retain and delete, to retain only, or delete only. The records management setting that allows users to delete labeled items is turned off. The item isn't copied to the Preservation Hold library but remains in the original location: Users also see an error message if they try to delete a labeled item in any of the following circumstances. They can delete an unlabeled folder if they first move or delete any files in the folder that are subject to retention. Users see an error message if they try to delete a library, list, folder, or site that's subject to retention. To retain all versions of a file, versioning must be turned on for the original site. However, new content isn't copied to the Preservation Hold library the first time it's edited, only when it's deleted. In addition, for retention policies, any new content that's created or added to the site after it was included in the policy will be retained in the Preservation Hold library. This behavior for copying files into the Preservation Hold library applies to content that exists when the retention settings were applied. This timer job runs every seven days, which means that together with the minimal 30 days, it can take up to 37 days for content to be deleted from the Preservation Hold library. Content that is older than their configured retention period and isn't awaiting disposition review is then deleted from the Preservation Hold library, and from the original location if it is still there. For content that has been in the Preservation Hold library for more than 30 days, this job compares the content to all queries used by the retention settings for that content. ![]() ![]() This behavior lets the user to change or delete the content in their app, while keeping a copy of the original for compliance reasons.Ī timer job periodically runs on the Preservation Hold library. When a user changes an item that's subject to retention from a retention policy or a retention label that marks items as a record, or deletes any item subject to retention, the original content is copied to the Preservation Hold library. The Preservation Hold library isn't designed to be used interactively but instead, automatically stores files when this is needed for compliance reasons. To store content that needs to be retained, SharePoint and OneDrive create a Preservation Hold library if one doesn't exist for the site. However, if items in SharePoint document libraries are configured to not appear in search results, this configuration doesn't exclude files from the retention settings. Retention settings from both retention policies and retention labels do not apply to organizing structures that include libraries, lists, and folders.įor retention policies and auto-apply label policies: SharePoint sites must be indexed for the retention settings to be applied. The document attachment automatically inherits the retention settings from the label if the document isn't already labeled.For a retention label that declares the item a record:.The document attachment doesn't automatically inherit the retention settings of the label, but can be labeled independently.For a standard retention label (doesn't declare the item to be a record):.When you apply a retention label to a supported list item that has a document attachment: ![]()
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